Publication Ethics

The Indonesian Informatics Association (Ikatan Ahli Informatika Indonesia/IAII) is a non-profit that brings together professionals in Indonesian informatics to work together to advance the field of informatics and increase Indonesia's competitiveness through computing (a field that encompasses informatics/computer science, software engineering, information systems, information technology, management, and information technology governance). Publicated by the Indonesian Informatics Experts Association (IAII), the open-access journal RESTI (Rekayasa Sistem dan Teknologi Informasi) focuses on system engineering and digital technology. Researchers, professionals, and academics can all contribute to and share cutting-edge information technology research through this journal.

This statement clarifies the ethical behavior of all parties involved in the act of publishing articles in our journal, including authors, editors, reviewers and publishers (Indonesian Informatics Experts Association/IAII). This statement is based on the COPE’s Best Practice Guidelines for Journal Editors. All submitted manuscripts must conform to the RESTI policies as described. All manuscripts are subject to peer review and must meet academic excellence requirements. Submissions will be considered by peer reviewers whose identities will remain anonymous to the authors if authorized by the editor. In all cases, RESTI strictly adheres to the COPE standards of publication ethics as outlined in its core practice papers. Their counsel includes assistance in dealing with conflicts of interest, authorship and contributorship concerns and disputes, misconduct allegations and data issues, overlap and plagiarism, and peer review integrity.

RESTI editorial boards are independent, and the publisher will not influence editorial decisions. When ethical or legal concerns arise, a decision may be reversed; acceptance of a manuscript may be revoked if an ethical issue or violation of policies is discovered. Manuscripts that do not comply with RESTI ethical norms may be withdrawn from consideration by the publisher. All manuscripts are checked by RESTI to ensure that they comply with the Publication Ethics Guidelines. Some of the described checks are carried out with the assistance of checks, assisted by Turnitin, while others are carried out manually by the Journal Editorial Office personnel. A human decision maker confirms the potential issues that are detected. In many circumstances, an Academic Editor is consulted when a paper does not correspond to policies or is highlighted during check.

Publication Ethics Statement

RESTI fully adheres to its Code of Conduct and to its Best Practice Guidelines. To facilitate the contribution of high-quality scientific studies to the field of academic publication, RESTI journal adheres to a rigorous peer review procedure, as well as defined ethical principles and standards. When we become aware of ethical difficulties, we are committed to investigating and taking the required steps to protect the integrity of the literature and the safety of research participants. Manuscripts should follow the RESTI editorial and ethical criteria established on this page and in the RESTI Guidelines for Authors.

Ethical Guidelines for Authors

Authors submitting manuscripts to RESTI publications must ensure that they are ethically sound and meet industry-recognized standards, as represented in RESTI policies.

Authors who submit their manuscripts to IAES journals must:

  • Present your research findings accurately and give an objective appraisal of their importance.
  • Maintain accurate authorship by including only those who are eligible for authorship and explicitly describing their contribution.
  • At the time of submission, disclose any information that could be interpreted as a potential conflict of interest.
  • Present your data and techniques with precision. The data and methods used in the study must be described in sufficient detail in the publication for other researchers to repeat their work. Unless there is a strong reason to the contrary (e.g., patient confidentiality), raw data must be made public.
  • Please note that concurrent submission of articles to multiple journals is not authorized.
  • Original research results must be unique and previously unpublished, and any translations must adhere to our translation policy.
  • Obtain permission from the copyright owners to publish any previously published content (including quotations, figures, or tables).
  • Promptly communicate any errors or inaccuracies discovered after publication.

This is not a complete list, and authors should be aware of local rules and acceptable academic publication practices.

Authors’ Contributions

To ensure complete openness, all submitted manuscripts may include an author contributorship declaration that details each author's effort. A short paragraph describing each author's individual contributions is required for research articles with several authors. The corresponding author should serve as a point of contact between the editor and the other authors, keeping coauthors informed and involving them in major publication decisions.

Authorship and the Use of AI or AI-Assisted Technologies

When it comes to the use of artificial intelligence (AI) and AI-assisted technology in manuscript preparation, RESTI adheres to the position statement of the Committee on Publication Ethics (COPE). ChatGPT and other large language models (LLMs) do not meet authorship criteria and thus are not permitted to be listed as authors in manuscripts.

In cases where AI or AI-assisted tools were used in the preparation of a manuscript, this must be declared appropriately and with sufficient details at the time of submission via the cover letter. Furthermore, the authors must be transparent about the use of these tools, disclosing details of how the AI tool was used in the "Materials and Methods" section, and providing product details for the AI tool in the "Acknowledgments" section. Authors are fully responsible for the originality, validity, and integrity of their manuscript content and must ensure that it complies with all of RESTI's publication ethics policies.

Deceased Authors

If a manuscript is submitted with the authorship of a deceased author, or if an author dies during peer review, the corresponding author or coauthors must notify the editorial office. If the deceased author was a corresponding author, the authorship group should appoint a coauthor to fill this position. The corresponding author should confirm the contribution of the deceased author and any potential conflicts of interest. When the article is published, a note will be added in the author list.

Changes to Authorship

Before submitting a manuscript, authors are expected to carefully consider their authorship. Any changes to the author list should be made during the editorial process, prior to manuscript acceptance. Authorship changes, including the addition, removal, or rearrangement of author names, will require the approval of all authors, including those who will be removed. To request a change of authorship, the journal must receive a completed authorship change form that includes the signatures of all authors and a reason for the change. Any changes to authorship requested after manuscript acceptance will result in a delay in publication. If the manuscript has already been published, requests for changes in authorship will be considered and will necessitate the publication of a correction. We reserve the right to request proof of authorship, and changes to authorship after acceptance will be made at the discretion of RESTI.

Plagiarism

Plagiarism is strictly prohibited in RESTI journals. Plagiarism is defined as the act of copying text, ideas, images, or data from another source, including your own publications, without crediting the original source. Copy text from another source must be reused between quotation marks and the original source must be cited. If the design of a study, or the structure or language of the manuscript, was inspired by previous research, it must be explicitly cited.

Industry standard software “Turnitin” is used to verify all RESTI submissions for plagiarism. The manuscript may be rejected if plagiarism is discovered during the peer review process. If plagiarism is discovered after publication, an investigation will be conducted, and appropriate action will be taken in accordance with our policies.

Manuscript Withdrawal

Authors are not permitted to withdraw submitted papers because there is an agreement in the submission process that this article is not in / is in the process of review / late publication in other journals, wasting the time of editors and other reviewers who are extremely precious. Editors and reviewers have committed a significant amount of time in processing submitted manuscripts, fees, and works by publishers.

If an author requests to withdraw their manuscript while it is still under peer review, they should send a formal withdrawal letter to the journal editor explaining their reasons, co-signed by all authors. This ensures transparency between all involved parties. Though some journals impose monetary penalties for withdrawing a paper, it is best to openly communicate with editors to find an ethical solution. If a paper is withdrawn after acceptance, the author should again explain the circumstances in writing. Banning authors or enforcing fines could discourage open dialogue; working together to uphold academic ethics will build a spirit of partnership.

Retraction

Articles published in the RESTI Journal may be considered for retraction if there is clear evidence that findings are unreliable due to major error such as miscalculation, experimental error, fabrication of data, or falsification like image manipulation. The article may also be retracted if it constitutes plagiarism, the findings have previously been published elsewhere without proper attribution to sources, disclosure to the editor, or permission to republish, or the article contains material or data used without authorization. Other reasons for retraction include if copyright has been infringed or other serious legal issues exist, the research reported is unethical, the peer review process was compromised or manipulated, or the author(s) failed to disclose a major conflict of interest that may have affected interpretation of the work. This retraction policy follows the guidelines of the Committee on Publication Ethics (COPE).

Research in Human Subjects

When reporting on research involving human subjects, human material, human tissues, or human data, the authors must state that the investigations were conducted in accordance with the Declaration of Helsinki of 1975, as revised in 2013. According to point 23 of this declaration, before conducting the research, an approval from the local institutional review board (IRB) or another appropriate ethics committee must be obtained to ensure that the study meets national and international guidelines. In Section 'Institutional Review Board Statement' of the article, at a minimum, a statement including the project identification code, date of approval, and name of the ethics committee or institutional review board must be stated.

"All subjects gave their informed consent for inclusion before participating in the study," as an example of an ethical statement. The research was carried out in accordance with the Declaration of Helsinki, and the protocol was approved by the Ethics Committee of XXX (project identification code)."

For noninterventional studies (e.g., surveys, questionnaires, social media research), all participants must be fully informed if anonymity is guaranteed, why the research is being conducted, how their data will be used, and if there are any risks involved. Before conducting the study, as with all human research, ethical approval must be obtained from an appropriate ethics committee.

Research Involving the Use of Animals

The editors will require that the benefits derived from any research that causes animal harm be significant in comparison to any cost borne by animals and that the procedures used are unlikely to offend the majority of readers. Authors should take special care to ensure that their research adheres to the widely accepted 3Rs [1]:

  • Replacement of animals by alternatives where possible;
  • Reduction in number of animals used; AND
  • Refinement of experimental conditions and procedures to minimize harm to animals.

In their manuscript, the authors must include information on housing, husbandry, and pain management. Authors should consult the Code of Practice for the Housing and Care of Animals Used in Scientific Procedures [2], the American Association for Laboratory Animal Science [3], or the European Animal Research Association [4] for additional guidance.

Potential Conflicts of Interest

Authors must identify and state any personal circumstances or interests that could be interpreted as inappropriately influencing the depiction or interpretation of the findings of the reported study. Financial interests (such as membership, employment, consultancies, stock/share ownership, honoraria, grants or other funding, paid expert testimonies, and patent-licensing arrangements) and nonfinancial interests (such as personal or professional relationships, affiliations, and personal beliefs) are examples of potential conflicts of interest.

Any participation of funding sponsors in the design of the study, data collection, analysis or interpretation, manuscript writing, or decision to publish the results must be mentioned in this area. If there is no role, please write "The funding sponsors had no role in the design of the study; data collection, analysis, or interpretation; manuscript writing; or decision to publish the results."

Intellectual Property i.a. Copyright, Patent, and Licensing

The authors maintain copyright for all publications published in the RESTI journal. Articles are released under a Creative Commons CC BY 4.0 open access license, which means that anybody can download and read the paper for free. Furthermore, the article may be reproduced and quoted as long as the original published version is cited. These terms provide maximal use and exposure of the work, while also guaranteeing that the creators are properly credited.

Articles may be licensed differently in extraordinary circumstances. If you have a specific constraint (such as one related to funding) that prevents you from using this license, please notify the journal's Editorial Office at the time of submission. Exceptions will be granted at the publisher's discretion. Before submission, authors must get permission to reprint any previously published material (figures, tables, text, etc.) that does not fall into the public domain or for which they do not control the copyright.

Ethical Guidelines for Reviewers and Editors

All participants in the peer review process, including Editors-in-Chief, Editorial Board Members, Guest Editors, and Reviewers, take responsibility for overseeing the integrity of RESTI's editorial process. If a peer-reviewer has ethical concerns regarding a manuscript that has been sent for review or decision, or if they learn of a potential ethical issue after publication, they must alert the Editorial Office as soon as feasible. Following that, the Editorial Office will conduct an investigation in accordance with the IAES Comments and the Complaints Policy and COPE guidelines.

Editor-in-Chief Duties and Responsibilities

  1. When necessary, determine the journal's name, scientific scope, scale, and accreditation.
  2. Determine the editor's membership.
  3. Defines the relationship between publishers, editors, reviewers, and others.
  4. Recognize the importance of confidentiality for contributing researchers, authors/writers, editors, and reviewers.
  5. Apply rules and provisions for intellectual property rights, particularly copyright.
  6. Examine the journal policies and communicate them to authors, editors, reviewers, and readers.
  7. Create behavioral code rules for editors and reviewers.
  8. Publish journals on a constant schedule.
  9. Assuring the availability of financial sources for the long-term viability of journal articles.
  10. Creating a network of collaboration and marketing.
  11. Improve the quality of the journal.
  12. Prepare permissions and other legal aspects.
  13. The Editor-in-Chief's decision is final on the basis of the submitted article.

Editor's duties and responsibilities

  1. The editor makes comments on the author's writing so that the reader understands what the author is trying to convey, either through remarks written on the manuscript or discussion options on the journal website.
  2. The editor provides feedback on the author's work in a language that follows the journal's standard.
  3. The editor attempts to increase the quality of publications sustainably.
  4. The editor prefers free expression objectively.
  5. Where necessary, the editor provides changes, explanations, withdrawals, and apologies.
  6. If the author's writing is slightly controversial, the editor verifies that it does not concern SARA or anything that could affect the publisher and coordinates the author's writing with the publisher's editor-in-chief.
  7. The editor receives, investigates, and follows up on complaints from all parties involved in the journal's publication.
  8. The editor supports activities that educate scholars on publication ethics.
  9. The Editor does not defend his own beliefs, writers, or third parties, which may result in an unobjective conclusion.
  10. The editor encourages the author / authors to improve the work until it is worthy of publication.
  11. The editor makes the layout of the manuscript to be published so that it fits the journal template.
  12. The editor-in-chief works closely with the editor-in-chief to finalize a collection of manuscripts before they are printed and published, particularly in terms of language, format, and layout.

Duties and Responsibilities of Reviewers

  1. Provide impartial and impartial written feedback on the importance of science and the contribution of the manuscript to the advancement of science.
  2. Indicate whether the screenwriting is clear, complete, and relevant, as well as whether the article is relevant to the scope of the journal.
  3. Personal criticism or comments should not be made.
  4. Maintain the manuscript confidentially by not discussing it with unrelated individuals or releasing the material included in the text to others.

Duties and Responsibilities of the Author

  1. Ascertain that those included in the list of authors have met the authorship criteria.
  2. The collaborative responsibility for the work and content of the paper includes methodologies, analysis, computations, and details.
  3. Identify the source of resources (including finance), either directly or indirectly.
  4. Explicitly stating the research's shortcomings.
  5. Respond to comments from reviewers and editorial boards/editors in a scientific and timely manner.
  6. Avoid superfluous and unrelated discussions with the editor about enhancing the quality of the work.
  7. Declare that the written material submitted for publication is original, has never been published anywhere or in any language, and is not in the process of being submitted to another publisher.
  8. Submit a manuscript that was written following the author's instructions.

Duties and Responsibilities of Website Administrators

The website administrator is the person in charge of managing the journal's website. The website administrator's specific responsibilities are as follows:

  1. set up a web journal;
  2. configure system options and manage user accounts;
  3. registering for editors, reviewers, and authors;
  4. manage the features of the journal;
  5. view the report statistics; and
  6. upload/publish a paper that has accepted status.